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Privacy Notice for learners

A simple explanation of what this all means to you …….

  • The information you supply will be used by the Skills Funding Agency to issue you with a Unique Learner Number (ULN).
  • This number will be used to create your own Personal Learning Record.
  • Your Personal Learning Record will include information about your qualifications, awards and training events and learning achievements which are part of the Qualifications and Credit Framework.
  • It also means that information about your learning can be shared with others who have a responsibility for your education and training.
  • If you have still not reached the age of 16, you might first wish to discuss this privacy notice explanation with your parent or legal guardian.
  • The Chief Executive of Skills Funding is the legal representative of the Skills Funding Agency which funds some of the qualifications and training that you may be receiving through your college, training or learning provider.
  • Your Personal Learning Record will include information about your qualifications, awards and training events plus learning achievements that you may collect throughout your lifetime of learning – at all levels and also whilst you are working and learning.
  • The information that you provide to us will be passed to the Learning Record Service for the purpose of allocating you with a Unique Learner Number (ULN). This is a ten digit reference number and is unique and individual to yourself. Please keep this number in a safe place since you will need it during your lifetime, just like your National Insurance number.
  • The Learning Records Service will also create your own Personal Learning Record (PLR). This record will include information about your qualifications, awards, learning achievements and ‘credits’ which will be conveniently located in one online area for you and your advisors to refer to, with your permission. Your record will help you to confirm to others, what you have learned, where and when. It will also help you identify other areas of learning to help you progress towards your own goals. Please note that you will always be in control of who accesses your Personal Learning Record for the Qualifications and Credit Framework (QCF). Only you can give them permission to view the information.
  • Your Unique Learner Number (ULN) will also be used to collect and share information amongst education related organisations. Such information includes qualifications, awards, certificates, work-based training and learning (this is also called achievement and participation data). Your Personal Learning Record will be a lifelong record of your participation, learning and achievement in education. Your Personal Learning Record will be accessible to you, plus to organisations linked to your education and any other organisations you allow to view your Personal Learning Record for the purposes of advice and guidance. This could include Next Steps, careers advisors, college registration and course enrolment staff and future employers if you give them access.
  • Your Personal Learning Record allows you and other organisations to check your own learning ‘credits’ achieved. One of the long term key benefits is that it will help you see how well you are progressing towards your own learning outcomes, training or qualifications and help you find alternative ways of reaching your own learning goals.
  • The Learning Records Service standard privacy notices are for students and learners in England, Wales and Northern Ireland.

Click here if you wish to read the full Privacy Notice text